Procurement Analyst (Small Business Specialist) job with USAJobs

Shaun H. Ruff


Tour of Duty: 8:00 a.m. – 4:30 p.m.
Position Description Title/PD#: Procurement Analyst (Small Business Specialist) / PD#04170-A
Compressed/Flexible Schedules: Authorized
Telework: Authorized
Virtual Position: No
Learn more about this agency


This recruitment is for one position with the VHA Regional Procurement Office East, Network Contracting Office (NCO) 5 located in 1 Boiler House Road, Perry Point, MD 21902; 209 W. Fayette Street, Baltimore, MD 21201; 50 Irving Street NW, Washington, DC 20422; 510 Butler Avenue, Martinsburg, WV 25405; 513 Rosebud Plaza, Clarksburg, WV; 1540 Spring Valley Drive, Huntington, WV; or 200 Veterans Avenue, Beckley, WV. The vacancy can be filled at any of the duty locations listed.

Procurement Analyst (Small Business Specialist) / PD#04170-A

  • The Procurement Analyst, Small Business Specialist acts in accordance with agency regulations (i.e., Federal Acquisition Regulation, VA Acquisition Regulation).
  • Develops and encourages opportunities for small business concerns within the various socioeconomic programs by providing information regarding means for doing business with the Federal Government, including assistance available from Federal agencies.
  • Advises potential suppliers on procedures concerning formal advertising and negotiated acquisitions.
  • Establishes and maintains a robust Small Business Outreach program that allows for coordination and participation in Government-Industry conferences, regional, state and local small business events, and inter-agency small business activities.
  • Develops guidance materials and provides technical advice to managers and contracting officers on the nuances of the varied small business programs.
  • Provides technical expertise to Contracting Officers, locally, regionally, and nationally, procuring a wide variety of supplies, equipment and services, medical services, equipment repair and maintenance, and facility repair/ maintenance and construction, which may involve extensive evaluation of and negotiations with small business concerns.
  • Makes recommendations in accordance with agency procedures as to whether a particular acquisition should be awarded under Federal Acquisition Regulation (FAR) Subpart 19.5 as a small business set-aside, under FAR Subpart 19.8 as a Section 8(a) award, under FAR Subpart 19.13 as a HUBZ one set-aside, or in accordance with P.L. 109-461 as a service-disabled veteran-owned small business set-aside.
  • Serves as suppliers’ and vendors’ primary point of contact for the Network Contracting Office’s Business opportunities.
  • Serves as the Network Contracting Office (NCO) technical advisor for assisting small business concerns in obtaining payments under their contracts, late payments, interest penalties, or information on contractual payment provisions; as well as advising on key Department established acquisition directives.
  • Advises small business concerns on doing business with staff, customers, and other stakeholders including, but are not limited to, the procurement of supplies and services using sealed bid, competitive, and non-competitive procedures.
  • Performs solicitation and contract reviews and conduct analysis on problem areas.
  • Performs other duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Travel Required

25% or less – You may be expected to travel up to 1-5 nights per month for this position.

Supervisory status

Promotion Potential


Conditions of Employment

Conditions of Employment

  • You must be a US citizen to apply for this job
  • Subject to a background/suitability investigation
  • Selective Service Registration is required for males born after 12/31/1959
  • Position requires filing a Financial Disclosure report

PHYSICAL REQUIREMENTS: The subject position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required, such as walking over uneven surfaces, or assisting technical personnel in taking measurements or elevations. Government travel for training, meetings, or customer interactions will be required in the position.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veterans Preference” with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit vetpref /index.aspx.


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/19/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Basic Requirements for GS-11:Must meet the basic requirement of a 4-year course of study leading to a bachelor’s degree with a major in any field OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

NOTE: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S. Department of Education, and appears on a college or university transcript.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.AND

Specialized Experience GS-11:

Applicants must have One year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Recommending the appropriate contract type or contract method for the product or service being procured. Preparing to procure products or services to meet customer needs. Interpreting and appl
y laws, regulations, policies, standards, or procedures to address acquisition issues. Negotiating with vendors to acquire products or services or to address technical requirements, cost/pricing, or other terms and conditions. Establishing and monitoring acquisition milestones to ensure progress toward award. Serving as contract administrator on awarded contracts.


3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree.

Applicants may also combine education and experience to qualify at the GS-11 level.

Graduate Experience: To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM’s website at .


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: and .

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM’s Career Transition Resources website at

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following competencies based on your application for this position:

Competency 1 – Knowledge of Government contracting laws and policies including techniques of contracting operations, detailed
procedures of department contracting requirements and familiarity with the practices of business and industry sufficient to develop policies and provide guidance to subordinate activities.

Competency 2 – Knowledge of a wide range of contracting methods and procedures and contracts to identify contractual opportunities for small and disadvantaged businesses and to review procurement requirements and instruments to satisfy small business program objectives.

Competency 3 – Knowledge of program requirements or technical needs sufficient to enable the employee to aid in procurement planning and in describing technical requirements which include complex and diversified services and supplies, such as procurement transactions to meet the consolidated requirement of the VA, facilities and equipment to support programs or technical services.

Competency 4 – Analytical skill sufficient to evaluate audit reports, regulations, and other relevant material as a basis for developing and implementing OAL/P&LO guides or procedures.

Competency 5 – Skill in public speaking and publicity techniques sufficient to plan or conduct conference or training sessions. Ability
to communicate effectively, both orally and in writing, with individuals at all organizational levels within and outside
the VA.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

The following documents are required:

  • Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information).
  • If you are a current or former Federal employee, you must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note:. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50’s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-gr
    ade. Examples of appropriate SF-50’s include:

    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50’s at the highest grade held with an effective date more than one year old.
  • Copy of unofficial transcripts. Must show name of college to determine accreditation. If qualifying based on degree, or for positions requiring a degree, the transcript must show date the degree was conferred. If selected, you must provide official transcripts. NOTE: Transcripts should state degree conferred, and have a date.
  • Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

    Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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